There just aren’t enough hours in a day…
Sound familiar? For any modern working person, this popular saying will likely ring true: managing your time has is a notable challenge that most employees will struggle with during the course of their careers – it is not, however, a challenge that they need to tackle alone. Management, HR and managers can play a pivotal role in alleviating time-related problems and ensuring that employees can effectively utilise their time and talents.
Here are five steps you can take to help employees who are struggling with time management.
- Uncover the source of the problem (and try to find a solution!)
If your workforce is experiencing a significant time management issue, there is likely an underlying problem causing the issue. It might be that noisy distractions are causing a nuisance, office space is cramped making distractions frequent, workplace changes are causing job uncertainty or various other issues. If possible, try and resolve the problem.
- Set clear expectations and timelines
Employees need to have a clear understanding of work priorities and deadlines. Unclear timelines can lead to employees procrastinating and putting off important tasks. Significant deadlines need to be communicated and all employees need to understand which tasks take precedence over others.
- Teach new techniques and implement changes
Time management training and techniques can assist employees in knowing how to manage their time more effectively while streamlining and automating operations can remove inefficient or labour-intensive processes.
Time audits can also be a useful tool to help employees see where their time is going and how they are prioritising their work.
- Walk the walk
It’s not enough to just lecture your employees on the importance of time management- you need to walk the walk as well. Employees take time management cues from their leaders; if employees see that you produce deliverables on time, manage your time efficiently and are never late for meetings, they can see that you mean what you say.
- Recognise improvements
Your employees have taken your advice to heart, changed their work patterns and improved their productivity: it’s time to recognise their commitment and make use of positive reinforcement. This reinforcement will inspire employees to continue their efforts and work towards greater improvements.
Have you ever experienced a problem with workplace time management? How did you resolve the issue?
Professional Sourcing has a strong reputation for highly developed recruitment expertise within our specialisation areas. We develop strong long-term relationships with our loyal clients. Allow us to help you deal with your frustrations of a lengthy hiring process.
Professional Sourcing is a top-tier South African-based recruitment agency operating internationally, IPM accredited, LEVEL 2 BEE RATED and 51% Black Owned.
Our agency specialises in professional placements (senior and specialist talent) and exclusive skills recruitment to a wide range of industries, including JSE’s top 100 companies, SMEs and the Public Sector.
Our agency specialises in professional placements (senior and specialist talent) and exclusive skills recruitment to a wide range of industries, including JSE’s top 100 companies, SMEs and the Public Sector. -- Patricia Koekemoer